User Guide for the GEDNAP forms

Recommended Software

To ensure all form functionalities work correctly, we recommend using Adobe Acrobat Reader for completing and submitting the PDF forms. You can download the latest version of Adobe Acrobat Reader by clicking on the Box „GET Adobe Acrobat Reader"

Step 1: Enable JavaScript in Adobe Acrobat

Before starting, it’s essential to enable JavaScript in Adobe Acrobat for the form to operate as intended. Follow these steps to activate JavaScript:

Open Adobe Acrobat and navigate to Preferences.
In the left sidebar, scroll down and select JavaScript. 1
Check the box labeled Enable Acrobat JavaScript. 2
This step is crucial for enabling automated features within the form.

Screenshot 1: Settings in Adobe Acrobat Reader

Screenshot 2: The View on the Main Navigation for the GEDNAP Moduls

Step 2: Downloading the PDF Form

To download and open the form in Adobe Acrobat:

Go to the form submission page on the website and click the Download button under the desired module 1
The file will begin downloading, but depending on your browser settings, it may open directly within the browser.
If the file opens within your browser instead of Adobe Acrobat, follow these steps to open it in Adobe Acrobat:
- Google Chrome: Click on the download icon at the bottom left, then select Open with system viewer.
- Firefox: Click the download arrow in the upper right corner, find the downloaded file, right-click it, and select Open with Adobe Acrobat.
- Microsoft Edge: Click the three-dot menu in the upper right corner, go to Downloads, find the file, and click Open file location. Then, right-click the file and choose Open with Adobe Acrobat.
Alternatively, save the file to your downloads folder and then open Adobe Acrobat. In Adobe Acrobat, go to File > Open, and select the downloaded file.

Step 3: Entering GEDNAP Series, Invoice Number, and Checkword

Each form requires you to enter:

GEDNAP Series: This is the series of the test you are completing.
Invoice Number: Enter your unique invoice number here.
Checkword: A specific keyword for each module that you must enter on the form.

Screenshot 3: View on the required fields of the PDF Forms

Click here for information on how to get your checkwords

Step 4: Understanding the Buttons on the PDF Form

The form includes five color-coded buttons at the top to assist you with various actions. These colors will not print with the form—they are only visible digitally to help you identify each button’s purpose quickly.

Screenshot 4: The Buttons on the PDF Form

Reset Form (Red Button):

This button is used to clear all data entered in the form. Once clicked, all inputs will be permanently deleted, and there is no way to recover this data within the form. Only use this button if you are sure you want to start over from a blank form.

Print (Dark Gray Button):

This button prints a physical copy of your completed form. Printing is necessary for the modules you are subscribed to, as a hard copy submission is required alongside digital submission. Ensure that you only print forms for the modules you are actively completing.

Screenshot 5: Security notification when sending data for the first time

Send Data (Blue Button):

This button sends your completed form data digitally to the website’s server. Both digital submission and printed copies are mandatory for your submission to be considered complete.

The first time you use this button, Adobe Acrobat may display a security prompt asking if you trust the website https://upload.ifmg-ms.de. Select Allow to enable the connection (see Screenshot 5 for an example of this prompt).
Once submitted, a new PDF confirmation will appear. You may save this confirmation as proof of submission.
Note: If you are using the free Adobe Reader version, a confirmation window will appear indicating the success of your submission, but it will not allow you to save a copy of the confirmation. Saving the confirmation PDF is available only with the paid version of Adobe Acrobat.
All digital submissions are recorded in the system, and only the latest submission for each module will be used in the evaluation process.

Check Data (Green Button):

This button performs a format check on your entries. It does not verify if the values entered are correct but ensures that they are in the correct format.

If any values are improperly formatted, the form will replace them with an error message or automatically correct them, helping you ensure the form meets formatting requirements before submission.

ALL (Pink Button)

This new button lets you fill in all fields at once using a prepared Excel file called Form Fill Helper. This Excel file includes:

Sheet 1: A table where you can enter all values for the form.
Sheet 2: An arrangement of values specifically formatted for each module, making it easy to copy the values in one go for each module.

To use this button, first fill out the Excel file, then copy the values from Sheet 2 and paste them into the form.

Fill Column (Yellow Button):

This button allows you to fill in values for an entire column with a single input.

When clicked, you will be prompted to select the column you want to fill.
You can then enter the values in a single line, separated by semicolons (e.g., Value1;Value2;Value3;...). This feature is useful if you need to input a large number of entries at once for a specific section of the form.

Alternative Submission Option

If you encounter issues with the Send Data button, there is an alternative method:

Save the PDF with your completed entries on your computer.
Go to the website and locate the Upload button for the relevant module.
Use the Upload button to submit the saved PDF manually. This ensures that your data is still sent, even if the automated submission fails.